How to Send Bank Statements by Email Without Compromising Security

Do you wish to email your bank statement but have security concerns in your mind? You are not alone. Whether for loan applications, income verification for an apartment rental, or sharing financial records with an accountant, emailing sensitive documents does not have to feel like a gamble. Let us explain the process step-by-step and give a couple of pro tips on keeping your data safe.

Prepare Your Bank Statement First

1. Verify the Details

Open your bank statement (usually a PDF) and double-check the dates, account numbers, and transactions.

2. Convert to a Password-protected PDF

PDFs are the gold standard for sharing documents. They’re easy to secure. Use free tools like Adobe Acrobat or your bank’s built-in export feature to obtain password-protected PDFs. Most banks let you download statements directly as PDFs.

3 Ways to Send Bank Statements via Email

1: Attach the PDF to Your Email (Quick but Basic)

• Open your email (Gmail, Outlook, etc.).
• Attach the PDF. Never paste sensitive info directly into the body of the email.
• Write a clear subject line (e.g. “Bank Statement for Loan Application”).
• Add a brief message like “Attached is the requested bank statement. Let me know if you need anything else!”
• Triple-check the recipient’s email address before hitting “Send.”

Best for: Low-risk scenarios (e.g., sending to a trusted colleague).

Method 2: Use Your Bank’s Secure Online Portal

Most banks let you send statements directly through their portal. Here’s how:

• Log in to your online banking account.
• Navigate to “Statements” or “Documents.”
• Select the statement and choose “Send via Secure Message” or “Email to Recipient.”
• Enter the recipient’s email and send.

Why it’s safer: The file stays encrypted within the bank’s system.

Method 3: Utilize Encrypted Email Services

For ultrasensitive cases, use services like ProtonMail or SecureZip to encrypt both the email and the attachment. The recipient gets a separate password (shared via text or call) to open the file.

Security Musts (Don’t Skip These!)

• Password-Protected PDF: Most PDF software has this option. Use a strong password and share it separately (e.g. via text).
• Avoid Public WiFi: Send documents only over a private, secure network.
• Double-check Recipients: A typo could send your statement to a stranger.

Common Mistakes

• Sending to the Wrong Email: Autofill is not your friend here. Type email addresses manually.
• Forgetting the Attachment: Write “ATTACHED” in the subject line as a reminder.
• Ignoring File Size Limits: If your PDF is too large, compress it with tools, such as SmallPDF.

Final Thoughts

Emailing bank statements is all about balancing convenience with caution. Stick to PDFs, use encryption when possible, and always verify the recipient’s details. Need to convert bank statements quickly? Explore ConvertBankStatement.io to streamline the process.

Got questions? Most banks have 24/7 support teams to guide you, don’t hesitate to call them if you’re stuck.